How To Write Job Rejection Email . Thank the hiring manager for letting you know their decision. And that is follow the given following steps one by one and then write a rejection email. Claim Rejection Letter How to write a Claim Rejection Letter from www.pinterest.com Here’s a job rejection email template that you can use: Hi [candidate name], we thank you for your interest in [company name] and we also appreciate you taking the time to apply for the [position title] role opening. You can follow these steps to write a rejection letter: