How To Write A Letter For Not Hiring Someone . An example of this is, “i’m writing this letter to waive my rights to sue for the defective product.”. Dear [hiring manager's name], i first want to thank you for the time you've taken with me during the hiring process and for considering me for the [title of the job you're applying for] at [name of organization]. Interview Letter Templates 7+ Free Word, PDF Documents Download from www.template.net Unfair dismissal letter email to employer. In addition to writing the rejection note, consider sending making a phone call or sending an email alerting the employer to expect a formal letter so he knows quickly of your decision. Dear [hiring manager's name], i first want to thank you for the time you've taken with me during the hiring process and for considering me for the [title of the job you're applying for] at [name of organization].